Vendor check-in sheet: simple but essential

Columns worth including

• Vendor or business name
• Stall / pitch number
• Expected arrival time
• Arrival status
• Initials or sign-in field
• A small notes field where necessary

Keep private data off public versions

Your organiser master list may include phone numbers and internal notes. The check-in sheet usually does not need all of that information. Keep the public-facing or desk-facing copy limited to what the team needs.

Use it with the arrival schedule

If access is constrained, sort a separate arrival schedule by time rather than stall number. This makes it easier to see which vendors should be at the loading area next.

Have a paper fallback

Even if your main vendor records are digital, a printed check-in sheet still works if reception is poor, a device runs out of battery or several volunteers need to work at once.

MarketVendorPack provides operational planning templates, not legal advice or a substitute for event-specific insurance, licensing, safety or contractual requirements.